Word Processor

Overall Purpose:

This role is critical in supporting attorneys and legal staff with high-quality document preparation, formatting, and management.

Essential Job Duties:

  • Create and revise legal documents to Firm’s specifications using the Firm’s latest software and version of MS Office.
  • Create, revise, and format legal documents such as contracts, pleadings, briefs, and Preliminary Official Statements, agreements, and presentations.
  • Generate Table of Contents and Table of Authorities.
  • Convert Preliminary Official Statement tables from Excel to Word.
  • Advanced Skill Level required in using Adobe Acrobat Pro tools, including creating fillable forms and converting Adobe PDF documents to Microsoft Word.
  • Communicate clearly and effectively with personnel from all levels of the Firm, including partners and associates.
  • Troubleshoot document formatting and layout issues.
  • Organize and manage digital files in the firm’s document management system.
  • Proofread work for quality and correct formatting.
  • Utilize redlining and track changes tools to edit and revise legal documents while maintaining clarity and accuracy.
  • Provide document support to users utilizing remote access.
  • Coordinate and communicate with Word Processing team members regarding workflow and other issues.
  • Maintain an accurate diary log of all work performed.
  • Perform other duties as assigned.

Qualifications/Requirements:

  • Proven experience working as a word processor, legal assistant, or similar role (experience in a law firm is preferred).
  • High School diploma or GED equivalent required.
  • Advanced proficiency in MS Office Suite; intermediate level knowledge of PowerPoint, Excel and Adobe products.
  • Knowledge of software specific to the legal industry: Innova, Litera Compare, Litera Create, DocXtools, Best Authority, and Net Docs preferred.
  • Strong typing (minimum typing speed 75 wpm) and editing skills with attention to detail.
  • Strong analytical and problem solving skills.
  • Excellent verbal, spelling and written communication skills.
  • Ability to use discretion with sensitive and confidential information.
  • Ability to effectively prioritize and plan work activities and meet deadlines in high pressure environment.
  • Knowledge of legal terminology, document formatting, and citation styles.
  • Work overtime or flexible schedule as required to meet deadlines.

Physical Demand: Lifting up to 15 pounds; kneeling, bending sometimes required. Typing/sitting at desk for long durations at a time.

The salary wage range that we expect to pay for this position is from $70,000 - $90,000/yr, annually and represents our good faith and reasonable estimate of the range of base salary at the time of posting. The actual salary offered may vary based on experience, qualifications, or other relevant factors.

We are an Equal Opportunity Employer.

Job Type: Full-time

Pay: $35.90 - $46.15 per hour

Expected hours: 37.5 per week

Benefits:

  • 401(k)
  • Health insurance
  • Paid time off
  • Vision insurance

Schedule:

  • 8 hour shift

Ability to Commute:

  • Newport Beach, CA 92660 (Required)

Ability to Relocate:

  • Newport Beach, CA 92660: Relocate before starting work (Required)

Work Location: In person